mirror of
https://github.com/zulip/zulip.git
synced 2025-11-03 21:43:21 +00:00
48846e61cd
- Adds a link to the "Recent conversations" article whenever we use the term "conversation" as a technical term referring to topic or DM thread. This can help clarify meaning when the term is used in this specific way.
140 lines
4.3 KiB
Markdown
140 lines
4.3 KiB
Markdown
# Email notifications
|
|
|
|
## Message notification emails
|
|
|
|
Zulip can be configured to send message notification emails for [DMs
|
|
and mentions](/help/dm-mention-alert-notifications), as well as
|
|
[stream messages](/help/stream-notifications).
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Toggle the checkboxes for **Streams** and **DMs, mentions, and alerts**
|
|
in the **Email** column of the **Notification triggers** table.
|
|
|
|
{end_tabs}
|
|
|
|
You can [respond to Zulip messages directly][reply-from-email] by
|
|
replying to message notification emails, unless you are connecting to
|
|
a self-hosted Zulip server whose system administrator has not
|
|
configured the [incoming email gateway][incoming-email-gateway].
|
|
|
|
[incoming-email-gateway]: https://zulip.readthedocs.io/en/stable/production/email-gateway.html
|
|
|
|
### Delay before sending emails
|
|
|
|
To reduce the number of emails you receive, Zulip
|
|
delays sending message notification emails for a configurable period
|
|
of time (default: 2 minutes). The delay
|
|
helps in a few ways:
|
|
|
|
* No email is sent if you return to Zulip and read the message before
|
|
the email would go out.
|
|
* Edits made by the sender soon after sending a message will be
|
|
reflected in the email.
|
|
* Multiple messages in the same Zulip [conversation](/help/recent-conversations)
|
|
are combined into a single email. (Different conversations will always be in
|
|
separate emails, so that you can [respond directly from your
|
|
email][reply-from-email]).
|
|
|
|
[reply-from-email]: /help/using-zulip-via-email
|
|
|
|
To configure the delay for message notification emails:
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Email message notifications**, select the desired time period from the
|
|
**Delay before sending message notification emails** dropdown.
|
|
|
|
{end_tabs}
|
|
|
|
|
|
### Include organization name in subject line
|
|
|
|
You can configure whether the name of your Zulip organization is included in the
|
|
subject of message notification emails.
|
|
|
|
Zulip offers a convenient **Automatic** configuration option, which includes the
|
|
name of the organization in the subject only if you have accounts in multiple
|
|
Zulip Cloud organizations, or in multiple organizations on the same Zulip server.
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Email message notifications**, configure
|
|
**Include organization name in subject of message notification emails**.
|
|
|
|
{end_tabs}
|
|
|
|
### Hide message content
|
|
|
|
For security or compliance reasons, you may want to hide the content of your
|
|
Zulip messages from your email. Organization admins can do this at an
|
|
[organization-wide level](/help/hide-message-content-in-emails), but you can
|
|
also do this just for the messages you receive.
|
|
|
|
This setting also blocks message topics, stream names, and user names from
|
|
being sent through your email.
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Email message notifications**, toggle
|
|
**Include message content in message notification emails**.
|
|
|
|
{end_tabs}
|
|
|
|
## New login emails
|
|
|
|
By default, Zulip sends an email whenever you log in to Zulip. These emails
|
|
help you protect your account; if you see a login email at a time or from a
|
|
device you don't recognize, you should
|
|
[change your password](/help/change-your-password) right away.
|
|
|
|
In typical usage, these emails are sent infrequently, since all Zulip apps
|
|
(web, mobile, desktop, and terminal) keep you logged in to any organization
|
|
you've interacted with in the last 1-2 weeks.
|
|
|
|
However, there are situations (usually due to corporate security policy) in
|
|
which you may have to log in every day, and where getting login emails can
|
|
feel excessive.
|
|
|
|
### Disable new login emails
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Other emails**, toggle
|
|
**Send email notifications for new logins to my account**.
|
|
|
|
{end_tabs}
|
|
|
|
## Low-traffic newsletter
|
|
|
|
Zulip sends out a low-traffic newsletter (expect 2-4 emails a year)
|
|
announcing major changes in Zulip.
|
|
|
|
### Managing your newsletter subscription
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Other emails**, toggle
|
|
**Send me Zulip's low-traffic newsletter (a few emails a year)**.
|
|
|
|
{end_tabs}
|
|
|
|
## Related articles
|
|
|
|
* [Using Zulip via email](/help/using-zulip-via-email)
|
|
* [Message a stream by email](/help/message-a-stream-by-email)
|
|
* [Stream notifications](/help/stream-notifications)
|
|
* [Hide message content in emails (for organizations)](/help/hide-message-content-in-emails)
|